Executive Assistant I (2025-3184) job in Cincinnati, OH

JOB SUMMARY
The Executive Assistant I position is within various Prolink departments and partners with key stakeholders to support executive leadership by managing schedules, financials, administrative tasks, and communications and acting as a departmental representative as needed.

RESPONSIBILITIES

• Manage personal, company, and client information with confidentiality, professionalism, and discretion
• Manage an active calendar of appointments, keep executives well informed of upcoming commitments and responsibilities, and ensure executive schedules are followed and respected
• Arrange complex and detailed travel plans, accommodations, and itineraries
• Compile and organize business and personal expenses, invoices, and other financial statements
• Support meeting effectiveness and facilitation, record notes, track action items, and follow up on deliverables
• Assist with building written communications and presentations
• Act as a liaison with internal and external stakeholders of the executives
• Assist with personal responsibilities as needed
• Perform other related duties as assigned

REQUIREMENTS

• Associate degree in a related discipline or equivalent work experience
• On-site attendance five days per week to support in-person collaboration and operational needs
• 1+ years of experience in a related field
• Proficient with Microsoft Office 365 suite of products
• Excellent relationship building, communication, detail orientation, organizational, project management, and multi-tasking skills
• Able to professionally manage confidential and sensitive information
• Able to be flexible and adaptable to meet tight deadlines, deliver results, and quickly pivot based on shifting priorities in a fast-paced work environment
• Able to use a variety of business or technical programs to complete tasks
• High level of integrity, motivation, accountability, perseverance, and alignment with Prolink’s values

PREFERENCES
Candidates with additional and relevant experience, education, licensing, or certification beyond the role’s requirements and/or specific to the nature of Prolink’s business will be given additional consideration in the candidate selection process. If all minimum requirements are met, candidates with unique and/or diverse qualifications will also be given additional consideration.
Candidates with additional and relevant experience, education, licensing, or certification beyond the role’s requirements and/or specific to the nature of Prolink’s business will be given additional consideration in the candidate selection process. If all minimum requirements are met, candidates with unique and/or diverse qualifications will also be given additional consideration.